Create a pay run
Where: Payroll → Pay runs → Create pay run.
Who: payroll.run.manage, and assignment to the group's employer business unit.
A pay run is one payroll period for one group. It starts as a DRAFT.
Create the run
- Open Pay runs and select Create pay run.
- Fill in the fields:
| Field | Rule | Example |
|---|---|---|
| Run number | Letters, numbers, -, _; unique; never reused, even after cancelling | 2026-10 |
| Payroll group | The group being paid | Monthly London |
| Period start | First day of the period | 2026-10-01 |
| Period end | On or after the start | 2026-10-31 |
| Planned payment date | On or after the period end | 2026-11-02 |
| Notes | Optional | October payroll |
- Save. The run opens with status DRAFT and totals Uncalculated.
The group's employer, currency, frequency, country, jurisdiction and calendar are copied into the run and shown in the Run summary.
One run per period
Two live runs of the same group can't share any date.
"An uncancelled run already covers this group period" means another run of the group overlaps. If the
other run was a mistake, cancel it first; then create the new run with a new run number (for
example 2026-10B).
The run page
| Section | What it shows |
|---|---|
| Run summary | Status, period, planned payment date, employer and group, currency and frequency, country and jurisdiction, calendar, calculation rule, totals, who created, calculated, reviewed and approved it, and Version / input revision |
| Workflow actions | The actions you may take now (see Calculate, review and approve) |
| Entries and history | Employee entries and Workflow history |
| Capture employee inputs | Add an employee (draft runs only) |
Totals in the summary:
| Field | Meaning |
|---|---|
| Gross | Sum of all employees' gross pay |
| Deductions | Sum of deductions |
| Net | Gross − deductions |
| Employer contributions | Sum of employer contributions |
| Employer cost | Gross + employer contributions |
They show Uncalculated until the run is calculated.
Every change saves against the run's current version. If a colleague saved first, you see a conflict: "Conflict: reloading current data. Review it before submitting again. Your form has been preserved." Check the reloaded run, then submit again.
Next: Capture employees.