Education, leaving care, falls and later life
These pages and sections appear only when your organisation has switched on the matching Care feature: Education, Child care or Elderly care. Normal visibility still applies: you only see people in homes you have access to.
Education
Where: profile → Education. Who: view care.education.view; change
care.education.manage. Needs the Education feature. Education is restricted information, and
every view is logged.
A person has at most one current education enrolment: the school, college or course they attend now. Attendance and results are recorded against it, per period such as a term.
Start an enrolment
| Field | What to enter | Example (Maya) |
|---|---|---|
| Level | Early years, Primary, Secondary, Higher secondary, Vocational, Tertiary or Not in education | Secondary |
| School (organisation) | The school as an Organization Party. Leave empty only for "Not in education". | Westfield Secondary School |
| Grade or year | Optional | Year 9 |
| From | Start date | 04/03/2026 |
| Receives additional learning support | Tick if they have special educational support | Ticked |
| Support notes | Shown when ticked | 1:1 reading support three times a week |
| Notes | Optional | Started mid-year after admission |
Select Save enrolment.
| Rule | Message |
|---|---|
| A school is needed unless the level is Not in education | A school is required unless the level is NOT_IN_EDUCATION |
| No school for Not in education | No school can be given when not in education |
| The school must be an organisation | The school must be an organisation |
| Only one current enrolment | This beneficiary already has a current education enrolment; end it first |
Changing school: select End on the current enrolment and answer "Why is this enrolment ending? (it ends today)", for example "Moved to Oak Academy". Then start the new one. Correct fixes a mistake on the current enrolment without ending it.
Attendance and results
Select Add record on the enrolment:
| Field | What to enter | Example |
|---|---|---|
| Period | The term or period; one record per period | Spring term 2026 |
| Attendance % | Percentage attended | 94 |
| Exclusions | Number of exclusions | 0 |
| Results | Grades or a summary | English 6, Maths 5, Science 6 |
| Notes | Optional | Good progress in reading |
Select Save record. Use Edit on a row to correct it. The table shows Period, Attendance, Results, Exclusions and Notes. A period can only be recorded once per enrolment.
There are no timetables, report-card files or links to school systems.
Leaving care
Where: Care → Leaving care. Who: beneficiary view. Needs the Child care feature.
Young people leave children's care at an age limit. The page lists who reaches it soon, so staff can plan their move to independence in good time.
How the leaving date is worked out
Example: Daniel was born on 15 March 2009, in Children residential care (maximum 18). He leaves care on 15 March 2027.
Use the worklist
- Choose a Facility (or All facilities I can see) and a window: Within 6, 12 or 24 months.
- The list is ordered soonest first, and includes anyone already overdue. Columns: Beneficiary, Leaves care on, Age limit, Months left, Pathway.
- Pathway shows Started when the person's care plan has an open goal in the Independence area. Otherwise it shows No independence goal.
- Open the person and add an Independence goal to their care plan, such as "Learn to budget and cook", with actions.
Alerts on the profile
| When | Alert |
|---|---|
| 12 months or less to go | A warning: leaving care due |
| 6 months or less to go | A stronger warning |
Nothing changes automatically: no goals are added and nobody is notified. Staff plan the move.
People with no date of birth, or no age limit, can't be listed. Check the Party's date of birth and the programme's maximum age.
Life-story items
Photos and letters that belong in a young person's life story or memory book are document records with Life-story or memory-book item ticked. Only Photo, Correspondence and Other documents can be life-story items.
Later life
Where: profile → Later life. Needs the Elderly care feature. The section brings together what matters when supporting an older person.
Functional summary
The latest completed assessment for each area, from templates that have a Later-life summary
area set (see templates). Needs care.assessment.view.
| Area | Assessment | Date | Result | Next due |
|---|---|---|---|---|
| Falls risk | Moving and handling risk v2 | 2026-01-10 | High risk: refer to physio | 2026-04-10 |
| Nutrition | Eating and drinking check v1 | 2026-02-01 | Low risk | 2026-05-02 |
If an area is missing, no completed assessment exists for it. Complete one rather than writing a summary by hand.
Cognition and mental health
Active mental-health conditions from the health record, such as "Alzheimer's disease · Active ·
since 2024-05-01". Needs care.health.view. They are recorded in
the health record.
Falls
"3 fall(s) in the last 90 days", with a link to the Falls register. Two or more falls in 90 days also raises a repeated falls alert on the profile.
End-of-life wishes and advance directives are recorded under Health; attorneys and next of kin under Legal authority and consent.
What matters to me
The person's own preferences, in their own words.
| Field | What to enter | Example (Ruth) |
|---|---|---|
| Category | What matters to me, Daily routine, Food and drink, Faith and culture, Communication, Activities and interests or Personal care | Daily routine |
| Who said it | Self, Family, Advocate or Staff observation | Self |
| Review on | Optional review date | 01/07/2026 |
| In their own words | Quote the person | "I like a cup of tea in bed at 7, and I don't want to be got up before 8." |
Select Save preference.
Changing a preference: select Replace on the current one, or record a new one in the same category. The form shows 'This replaces: "…"'. The old one moves to the history, marked "replaced". Preferences are never edited in place, so you can always see how they changed.
Faith and culture is the person's own practice, for example "Attends church on Sundays; likes to listen to hymns". It is not the special-category religion field in Origin and background.
Alert: a preference with a Review on date within the next 30 days raises a review-due alert.
Falls register
Where: Care → Falls register. Who: care.incident.view. Needs the Elderly care
feature.
- Choose a Facility (or All facilities I can see) and a Period: last 30, 90 or 365 days.
- The list is ordered by most falls first, with columns Resident, Falls, Last fall (a link to the incident) and Falls risk (the latest Falls risk assessment, or "None recorded").
Falls come from Fall incidents. The register only counts incidents you are allowed to open, so two colleagues may see different numbers.
Example: Elm Lodge, last 90 days: Ruth Evans has 3 falls, the last on INC-000027, and Falls risk
"High". Tom reviews her moving and handling plan.