Add stock

Use Add Stock to put stock into a location by hand.

Where: Inventory › Inventory Balance, then the Add Stock button. Who: inventory.stock.add, plus access to the warehouse's business unit.

When to use it, and when not to

Situation	Use Add Stock?	Movement type to choose
Loading what's on the shelves when you first start	Yes	Opening_stock
A customer returns goods	Yes	Customer_return
A supplier delivery against a purchase order	No. Post the goods receipt in Purchasing; stock is added for you.
Goods found that weren't recorded	No. Use Adjust stock → Increase → Found, so the reason is reported.
A stock count shows more than expected	No. Post the stock count.
Moving goods from another shelf	No. Use Move stock.

Don't add the same goods twice

If a goods receipt has been posted in Purchasing, the stock is already there. Adding it again doubles it.

Steps

1. Go to Inventory › Inventory Balance and select Add Stock.
2. Fill in the three sections:

Product

Field	What to enter	Example
Product	Start typing, then pick it	Cotton T-shirt
Variant (optional)	The exact version, if the product has variants	Blue / Large

Location

Field	What to enter	Example
Warehouse	Where the stock is	Main Warehouse
Location	Where inside it. The list fills once you pick the warehouse ("Select a warehouse first").	A-01-01

Stock Details

Field	What to enter	Example
Movement Type	Why stock is coming in (see the table above)	Opening_stock
Movement Reason	The closest reason: Damaged, Lost, Found, Count_correction, Manual_correction or Stock_count	Manual_correction
Quantity	How many units are coming in, at least 1. Not the new total.	100
Reference Code	A code you'll search for later (required)	OPENING-2026
Notes	Anything that explains the change	Opening balance from the 31 Dec stock sheet

3. Select Add Stock.
4. Check the result: the list refreshes. Find the row and check On Hand went up by your quantity, and that Inventory › Stock Movement shows the new movement. If it didn't change, nothing was saved; report it to your administrator rather than trying again and again.

Screenshot coming soon: The Add Stock form

The Add Stock form

Examples

Opening stock. Bright Home Supplies starts using the system on 1 January. Ali loads every product from the year-end stock sheet:

Product	Variant	Warehouse	Location	Type	Reason	Qty	Reference
Cotton T-shirt	Blue / Large	Main Warehouse	A-01-01	Opening_stock	Manual_correction	100	OPENING-2026
Cotton T-shirt	Red / Medium	Main Warehouse	A-01-01	Opening_stock	Manual_correction	60	OPENING-2026
Ceramic Mug	Standard	Main Warehouse	A-01-02	Opening_stock	Manual_correction	200	OPENING-2026
Ceramic Mug	Standard	City Shop Store	FLOOR	Opening_stock	Manual_correction	24	OPENING-2026

Using the same Reference Code for every line means Sana can later search Inventory › Stock Movement for OPENING-2026 and see the whole opening load together.

Customer return. A customer returns 2 Blue / Large T-shirts in perfect condition, return note RET-0042:

Field	Value
Product / Variant	Cotton T-shirt / Blue / Large
Warehouse / Location	Main Warehouse / RECV
Movement Type	Customer_return
Movement Reason	Manual_correction
Quantity	2
Reference Code	RET-0042
Notes	Unworn, tags on; checked by Ali

If returned goods are damaged, add them to the DAMAGED location instead, so they aren't sold.

Messages

Message	Meaning	What to do
"Product is required", "Warehouse is required", "Location is required"	A required field is empty	Fill it in.
"Quantity must be greater than 0"	Quantity is 0 or negative	Enter how many are coming in.
"Reference code is required"	No reference	Enter one, for example the return note number.
"Inventory location does not belong to warehouse"	The location is from another warehouse	Pick the warehouse again, then the location.
"Access denied" / "not authorised"	No access to that warehouse's business unit	See Access.