Tax, financial, e-invoicing and bank details
Where: a supplier → Finance. Who: each section's view and manage permission and feature: Tax, Financial, Electronic invoicing, Banking (see Access).
These are reference details. Trade Manager does not make payments, send invoices to portals or file tax returns from them.
Tax profile
| Field | Example (Northstar) |
|---|---|
| VAT registration number | GB123456789 |
| Tax registration number | (empty) |
| Tax country, Tax residency country | GB, GB |
| Default tax code | STD20 |
| Withholding tax applicable, Withholding tax code, Withholding % | No |
| Reverse charge applicable, Domestic reverse charge | No, No |
| Tax exempt, Tax exemption reference | No |
| Fiscal representative | (empty) |
| Effective from / until, Notes | 2026-01-01 |
If Withholding tax applicable is ticked, a withholding tax code and percentage are required.
Financial profile
| Field | Example |
|---|---|
| Preferred invoice currency, Preferred payment currency | GBP, GBP |
| Statement frequency (Weekly, Monthly, Quarterly, …) | Monthly |
| Payment priority | Normal |
| Payment advice required, Consolidated payments | Yes, Yes |
| Credit hold, Credit review date | No, 2027-03-15 |
| Credit limit | 25,000.00 |
| Preferred payment method | Bank transfer |
| Default bank account | The primary account below |
| Default remittance reference | BHS-NORTHSTAR |
| Allow partial payments, Requires remittance advice | Yes, Yes |
| Notes |
Electronic invoicing
| Field | Example |
|---|---|
| Preferred invoice format | PDF, UBL, CXML, EDI, XML |
| Invoice email | invoices@northstar.example |
| PEPPOL participant ID, EDI partner code, cXML identity | (empty) |
| UBL, PDF, Email, EDI, PEPPOL supported | No, Yes, Yes, No, No |
| Invoice portal reference |
Bank accounts
Select Add bank account:
| Field | Rule | Example |
|---|---|---|
| Account name | Required | Northstar Wholesale Ltd – GBP |
| Bank name, Branch name | Example Bank, Leeds | |
| Account holder name | Northstar Wholesale Ltd | |
| IBAN, BIC / SWIFT | GB29 EXMP 6016 1331 9268 19, EXMPGB2L | |
| Masked account number | Use * so no more than four digits show | ****6819 |
| Sort code, Routing number | 60-16-13 | |
| Currency, Country | Three and two letters | GBP, GB |
| Payment purpose | Trade payments | |
| Primary account | One primary | Yes |
| Verified, Verified date, Verification reference | Date required when verified | Yes, 2026-11-12, call-back to known number |
| Effective from / until, Notes |
The table always shows the IBAN and account number masked.
Changing bank details
Bank accounts can't be edited. "To change details, add a new account and deactivate the old one." Verify any change of bank details with the supplier through a known contact before using it: changed bank details are a common fraud.
| Action | Rule |
|---|---|
| Make primary | Only an active account can be primary ("Inactive bank account cannot be primary") |
| Deactivate | "It cannot be reactivated from here." |
Next: Groups.