Worked example: month-end pack
On 1 November, Nadia prepares October's month-end pack for Bright Home Supplies, then automates it.
1. Run the trial balance
Reports → Trial balance → From 2026-10-01, Through 2026-10-31 → Run report. Totals: movement debit = movement credit = 2,900.00; closing 3,070.00 both sides. Balanced.
2. Download it
Download Excel → trial-balance.xlsx arrives at once (well under the 10,000-row limit).
3. Balance sheet as a PDF
Balance sheet, As of 2026-10-31 → Run report. It includes Current earnings (unclosed revenue less expense) and balances. Nadia selects Queue PDF export. In Export history the job moves from QUEUED to RUNNING to COMPLETED; she selects Download PDF.
4. Save both
| Saved report name | Report | Filters | Format |
|---|---|---|---|
| Monthly TB | Trial balance | 1–31 Oct | Excel |
| Month-end balance sheet | Balance sheet | as of 31 Oct |
5. Schedule them
| Saved report | Time zone | Time | Mode |
|---|---|---|---|
| Monthly TB | Europe/London | 07:00 | Previous calendar month |
| Month-end balance sheet | Europe/London | 07:05 | Previous calendar month |
On 1 December at 07:00, Export history shows "Trial balance · 2026-11-01 to 2026-11-30" Completed; at 07:05 "Balance sheet · as of 2026-11-30". The same happens each following day with November's figures until 1 January, when it moves to December.
6. Hand-offs
| Person | Report | How |
|---|---|---|
| Farah | AR ageing as of 31 Oct | Runs it on screen, Download Excel for credit-control calls |
| Omar | Purchases by supplier, October | Runs on screen only (no export permission) |
What if…
| Situation | Result | Fix |
|---|---|---|
| Nadia's unit access is removed in November | Scheduled jobs fail: "Your access changed. Create a new export." | Restore access, or edit the saved report |
| Someone posts a late October journal on 3 November | The next scheduled October run includes it | Re-download the newer file |
| The general ledger for all accounts is too big to download now | "Export failed…" | Queue Excel export instead, or filter by account |
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