Charity terms and relationships
Use the terms below when requesting access, investigating an error or reconciling a posting. Several similar-looking numbers represent different records.
| Term | Meaning | Example |
|---|---|---|
| Party | Canonical person or organisation identity | Bright Future Foundation |
| Donor | Party with an active DONOR role | An existing organisation activated for donations |
| Identified donor | Donation holds a known donor Party reference | Internal Party #101 |
| Unidentified donor | No Party reference is recorded | Unattributed collection |
| Public anonymity | Known identity retained internally; public anonymity requested | An identified donor requests no public naming |
| Fund | Classification for how money is allocated | Education Support |
| Restricted fund | Fund with an approved restriction description | Education materials only |
| Allocation | Positive part of one donation assigned to a fund | GBP 150 of a GBP 250 gift |
| Receipt route | Approved unit/holding/account/method/currency configuration | North cashbox to an asset debit account |
| Holding key | Neutral internal physical-holding identifier | NORTH-CASH-01 |
| Fund income mapping | Approved fund-to-revenue-account configuration | Education fund to an approved revenue account |
| Actual receipt date | Date money arrived | 5 November |
| Posting date | Configured tenant business date used for the journal | 6 November |
| Financial preview | Server-calculated proposal awaiting explicit confirmation | Dates, accounts and split amounts |
| Revision | Frozen effective classification of a posted donation | Revision 2 after correction |
| Inverse journal | Exact bookkeeping opposite of a source journal | Reverses a prior classification |
| Duplicate reversal | Removes duplicate ledger recognition | Second entry for the same actual receipt |
| Sponsorship | Sponsor's commitment to a target through a restricted fund | GBP 30 monthly for Willow-27 |
| Target | Beneficiary, facility or programme supported | A consented beneficiary alias |
| Needs transfer | Live beneficiary sponsorship has lost sponsorable eligibility | Profile-sharing consent expired |
| Sponsor update | Reviewed title/body with optional photo storage reference | A quarterly progress message |
Number and identity distinctions
A donation ID, internal payment ID/number, journal ID, revision ID and operation ID serve different purposes. The payment number is internal; it is not a donor acknowledgement, statutory tax receipt or bank transaction reference. Sponsorships use their record ID rather than a generated sponsorship number.
Fund totals do not identify which sponsor paid a commitment. Current sponsorships are not linked to donations. A coverage report counts sponsorship relationships, not cash received or arrears.
Example: One GBP 250 gift split between two funds produces one initial internal receipt and one initial journal containing four tagged lines. It does not create two separate gifts or two sponsor instalments.